Last year we wrote about new California Civil Rights Department (CRD) annual reporting requirements for larger employers, breaking down annual pay and hours-worked data by job category, sex, race, and ethnicity.  See What’s New In 2023:Reporting Payroll Profiles: Deadline is May 10, 2023 (April 6, 2023).  The next required report is due on May 8, 2024.

Businesses with 100 or more employees (defined to include labor contractors), with at least one in California, must file annually with the CRD  in addition to any required “EEO-1” report with the federal Equal Employment Opportunity Commission.  For each employee, the state’s report must include 2023 work location (including remote), job category, sex, race/ethnicity, pay and hours worked.

The CRD has good online resources, including links to forms, a reporting portal and more, as well as an FAQ page with considerable information on the requirements.

Employers should use the current form, not any old one, and file by the deadline. The CRD is going after companies that do not file.  See, Civil Rights Department Secures Nearly $100K Settlement to Resolve Cambrian Homecare, Inc. Pay Data Lawsuit.

Take-Aways:  

If a company employs 100 or more employees/labor contractors, even if only one is in California, it must file its payroll data report with the CRD by May 8, 2024.

For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.

See also:

• 72 Million Reasons Not to Mess with Women, Employer Agrees to End Widespread Sex Discrimination (February 16, 2024)
• We Offer an Ounce of Prevention, Make a Wage Audit a Priority (February 15, 2024)
• New Year, New Leaf, Workplace Policy Handbook and Forms for 2024 (January 5, 2024)

Helena Kobrin
March 15, 2024