Blog
I-9 RULES CHANGE AGAIN
Remote Verification Possible for E-Verify Users
Effective July 31, 2023, U.S. Immigrations and Customs (ICE) once again required employers to verify all I-9 document submissions in person, ending the remote verification flexibility permitted during the pandemic. See No More Room For Zoom: I-9 Rules Are Tightening July 31, 2023: Real McCoy Rule (June 16, 2023). Employers had until August 30, 2023 to physically examine all documents verified remotely during that flexible time period.
WAVELENGTH MANAGEMENT
Workplace Policy Handbook & Forms for 2023
CAUTIONARY TALE EPISODE 71
PROTECT THE KIDS
McDonald’s Franchisees Cited for Child Labor Violations
The federal Department of Labor has cited five McDonald’s franchisees for child labor violations involving close to 400 children at 78 locations in Louisiana, Texas, Kentucky, Indiana, Maryland, and Ohio, including two ten-year-olds – legally not permitted to work – working as late as 2 A.M.
HANDBOOK HELPER EPISODE 34
LACTATION ACCOMMODATION POLICY
California requires all employers to provide lactating employees with reasonable time and adequate space to express breast milk in private at or near the employee’s usual work area. The location, which cannot be a bathroom, must have access to electricity or alternative devices to operate an electric or battery-powered breast pump and be safe, clean, and hazard-free, with a place to sit and a surface to place a breast pump and personal items. The company must also provide access to a sink with running water and a refrigerator or another cooling device for storing milk.
CHECKS IN THE CITY
Los Angeles Now Requires Written “Freelance Worker” Agreements
California leads the nation in restricting the kinds of workers validly classified as independent contractors/“non-employees.” See, e.g., California’s Independent Contractors – An Endangered Species by Newly Enacted “AB 5” (October 4, 2019).
HANDBOOK HELPER EPISODE 33
PREGNANCY DISABILITY LEAVES POLICY
The California Fair Employment and Housing Act (FEHA) requires employers with five or more on payroll to:
Provide unpaid pregnancy disability leave (PDL) when an employee is medically disabled due to pregnancy, childbirth, or related medical conditions as determined by the employee’s healthcare provider for up to four months of leave per pregnancy (i.e., the working days normally worked in one-third of a year or 17 1/3 weeks);
Reasonably accommodate medical needs related to pregnancy, childbirth, or related conditions (such as temporarily modifying work duties, providing a stool or chair, or allowing more frequent breaks);
Transfer to a less strenuous or hazardous position (if available) or duties if medically needed; and
Refrain from discriminating, harassing, or retaliating based on pregnancy.
TAKE HEED
Responding to Harassment and Discrimination Complaints Correctly
Employees and former employees routinely file internal grievances and/or lawsuits alleging that their employer did not take their claims of harassment or discrimination seriously. While this does not automatically mean the bad behavior occurred, only a foolish employer shrugs off such issues at the outset. Doing so, and especially disciplining the complainant for making the complaint, usually leads to an additional claim – for retaliation.
As a reminder, protected classifications in California include: race, color, ancestry, national origin, religion, creed, age (40 and over), mental and physical disabilities, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military or veteran status. Harassing or discriminating against an employee because the person falls under one or more of those classifications is strictly illegal.
RISING FROM THE ASHES
Legislature Revives Industrial Welfare Commission
California has numerous government agencies concerned with employment and labor issues. Until its disbanding 20 years ago, they included the Industrial Welfare Commission (IWC), the source of the 18 Wage Orders, largely by industry, still enforced in the state.
HANDBOOK HELPER EPISODE 32
FAMILY AND MEDICAL LEAVES POLICY
California employers with five employees or more must provide eligible workers with unpaid job-protected family and medical leave under the California Family Rights Act(CFRA). Employers with 50 or more employees must also comply with the corresponding federal Family and Medical Leave Act (FMLA).
ROAST AND TOAST
Preventing Workplace Heat Illness
In the face of a particularly intense string of 100-plus degree days ahead, Cal/OSHA’s July 12, 2023 news release reminds employers to safeguard workers from heat illness, referencing the particular areas of the state likely to be hit the hardest.