HANDBOOK HELPER EPISODE 12 PRYING EYES « Law Offices of Timothy Bowles | Top Employment Law Firm in Los Angeles


Employee Privacy Policy

Starting with well-drafted policy, California employers should ensure their administrative and management staff do not impermissibly disclose any employee’s private, personal, health or medical information.

Disclosures must only be given under very limited circumstances, such as:

  • To managers when considering a request or need for reasonable accommodation;
  • To safety or first aid providers during emergency medical treatment;
  • To Cal/OSHA officials;
  • As required during an insurance or workers’ compensation claim; or
  • As needed during a federal or state workplace investigation.

Policy can also instruct all personnel to comply with ● the federal Genetic Information Nondiscrimination Act (GINA) prohibiting employers from requesting or requiring genetic information from employees or their family members; and ● the Health Insurance Portability and Accountability Act (HIPAA), the federal privacy law that safeguards medical information.

Implement and regularly review a comprehensive, clearly written handbook with an updated and compliant employee privacy policy.

We publish this series to educate employers on best practices for a well-written handbook that assists applicants, employees, and management alike. To purchase our template handbook – which contains the above policy and much more – and accompanying forms or for more information, please contact Office Manager Aimee Rosales at 626.583.6600 or email her at officemgr@tbowleslaw.com.

See also:

Cindy Bamforth
September 30, 2022

Contact Us

If you are an employer facing possible litigation, or have an employee issue on which you need immediate guidance, call us to set up a consultation, or submit your message.

NOTE: Use of this website does not make one a client of the Law Offices of Timothy Bowles (“Firm” or “Bowles Law”). Establishing an attorney-client relationship and the confidentiality that comes with it depends on the Firm’s prior confirmation that no factor, including any conflict of interest (for example, our representation of another party adverse to you), exists to prevent that establishment. If you have confidential information that you would like to provide a Bowles Law attorney, please communicate directly to one of our attorneys, in person, by telephone, email, fax or other written means. Do not use this website to offer or communicate confidential information about any legal matter.

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